Mastering Paper Work by Decluttering
Posted: Thursday, January 21, 2010
by Martin Johnson
Though we live in an age where paperless process is encouraged, there is really no doing away with paper. Even if companies now have computerized almost every known process, there is still a need to do something on paper. Paper, documents and similar products may well be the number 1 object that causes clutter. When a mastery of declutter of paper is made then stress, eye-sores, time and effort is saved.
Just like there are hoarders of things, there are people who cannot resist but keep paper. It may be a receipt for coffee or a leaflet left on the car windshield. First thing to do is acknowledge that there is a need to declutter office papers and to organize existing paper works as well.
When you segregate paper work, you need to place them into boxes marked as "Important","For Filing","For Sorting" and "Rubbish/Recycle". Identifying each document's place clearly indicates the appropriate actions. Those placed under "Important" are papers that need your attention. Those under "For Filing" should be filed in appropriate folders inside marked filing cabinets. Those needing sorting can be looked into at a later time for further identification. These papers may not need immediate attention. Out-dated paper or documents can be thrown or shredded.
When you declutter the office or your desk include transferring of telephone numbers, recipes or names to address books or to computer records. Pieces of paper tacked on cork boards or placed in your drawers are eye-sores and should be organized as well. Technology can also help you as well. You can start being paperless after you declutter the office .
Your office can also undergo some makeover. Management can improve office layout for better paper flow, develop a good filing system as well as follow-up system. E-mail correspondences should be encouraged since this will not entail paper and files are stored electronically for better management and confidentiality.
To declutter an office is a team effort and a good analysis of paper flow and needs should be made. A strategy for minimizing paper work can be laid out and discussed with all concerned so that the project will not be prone to failure. Once the declutter activity has been accomplished, the next thing is to have policies and rules to maintain the cleanliness and neatness of the office.
For more information on declutter paper , visit http://www.clutterbustercenter.com
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